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Wednesday, 10 June 2015 13:56

Tips on How to Write a Grant Proposal

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Grant Proposal Writing TipsA grant proposal is a formal document submitted to a government or a non-governmental entity requesting monetary assistance. It highlights a proposed project and its budgetary requirements. A grant is not a loan. It does not need to be paid back.

A grant proposal should follow a format. However, the content of the document depends on the organization that needs the money. There are donors who need a cover letter to accompany the proposal. In such a case, the cover letter should be given as much attention as the grant proposal. Do not repeat what is already in the grant proposal. Make it concise and clear. Address your letter to a specific person stating what your proposal is about. Summarize the proposed project in the cover letter. It is advisable to give a good impression in your cover letter. It hooks the reader of your proposal to the end.


This section should be about a half-page long and gives the funder a quick glance at your proposed project. You should be concise when describing the proposed project. It should hook the reader to the proposal to the end. The abstract should be simple and clear, stating why your organization should get the funds.

Problem statement.

This is the most important part of a grant proposal. Convince the funder how important the proposed project is in solving the stated problem. And since there are several other proposals seeking funds to address the same problem, tell the funders why your organization is the best to carry out the project. Be detailed in your explanation of the project and assume the funders know nothing about it. It will help them understand the project and boost your chances of getting the funds.

Goals and objectives.

This section describes how your organization plans to handle the stated problem. State what you hope to achieve with the project. Your goals should be realistic, consisting of general and broad outcomes expected of the project. Your objectives should be specific and related to how you want to achieve the set goals. While a good grant proposal should have both short-term and long-term goals, it should have a specific time frame which is reasonable.

Methods and strategies.

 This section outlines how the set goals and objective can be achieved. It makes your proposal more practical and reasonable. In this section, tell the grantor how different members of your team with their diverse expertise, make the project's goals feasible. Include timelines that make sense and clearly state why you are choosing the methods for the activities.


Funders are strict with their money and require accountability for everything spent. Include data collection and storage plans for your project. Explain how this data will be used to assess the project's achievements. Choose a plan that is less costly and be sure to include the costs in your budget. Show when evaluations will be held and who will conduct them.


This section details how spending plan for the project. It should be reasonable and within the cost-estimation of the project. Include other sources of funding and support, not forgetting in-kind contributions.

 Many grant agencies receive numerous applications for grant, therefore, to be considered for such, your proposal not only needs to be interesting. It should be reasonably feasible. Your grant proposal must, therefore, be:

  • Simple and clear.
  • Well-written.
  • Engaging and interactive.
  • Reasonable.
  • Devoid of grammatical errors such as typos.
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